Meetings become ineffective when they combine different types of discussions, because we aren’t good at changing the pace or tenor of a conversation once it starts. Make things easier by splitting discussions into categories. The manufacturing team could split operational discussions about issues on a line or scrap rate concerns from discussions about progress on the introduction of a new line.
- The first key is to send out an agenda in advance that has the subject line–with a verb–announcing the point of the meeting.
- An important part of your agenda is to review the action items that were assigned to individuals during your last meeting on the topic.
- Ideally, meetings are shorter than ninety minutes, because that is the ideal amount of time that the mind can effectively focus on a subject before needing a break.
“The verb is there to direct people, from the get-go, toward some sort of decision or action. Unless it’s a standing meeting just for updates, all great meetings end in some sort of decision or action.”
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